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OneDrive, Store Your Files with OneDrive in 10 Steps – Index

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OneDrive Create a Microsoft account is the first step in getting started with OneDrive. Once you have an account, you can access your personal OneDrive storage. A Microsoft account also includes Office Online as well as other online features like Calendar and Messenger. In this article, you’ll learn how to set up your Microsoft account and how to access and navigate the OneDrive interface. We’ll also talk about how to download and install the OneDrive app on your computer, which makes it easy to sync files across multiple devices.

Why use OneDrive?

If you store your documents in OneDrive, you can access them from anywhere, on any device, at any time. You can open your files in a browser or in the Office app on your desktop computer or mobile device.
You can also share your files with others. Files stored in OneDrive can be shared via a link instead of an attachment. Everything is special. You can control permissions for who can view a document or view and edit a document.

OneDrive documents are synced to the cloud, so the most recent document on your mobile phone is the most recent document on your desktop computer. As an added bonus, devices remember where you were in the document when you were on that device. And every time you open a document you shared, your app will tell you what changed and who made the change. OneDrive’s flexibility makes it an ideal tool to use while working remotely.

Create a Microsoft account

Before you can use Office Online and OneDrive, you’ll need a Microsoft account. If you have an,, or email account (or any other account that allows you to use a Microsoft service), you already have a Microsoft account. To access OneDrive, just sign in with your existing account. To create a Microsoft account:

  • Go to the OneDrive sign in page select Create one!
  • A form will appear asking you to fill in information, including your email address and password. Fill out the form, then click Create Account.
  • Your Microsoft account is now created, and your OneDrive should appear.
  • Just as with any online service, it’s important to choose a strong password — in other words, one that’s difficult for someone else to guess. For more information, see the Create strong passwords lesson.

Get to know OneDrive

Now that you’ve created your Microsoft account, you’ll want to take some time to get to know how OneDrive works. You can access OneDrive at any time by going to in your web browser. From here, you can access your files, create new documents in Office Online, and more.

  • Click the interactive buttons below to learn more about the OneDrive interface.

Also read: “4 steps to use the Google Drive cloud and edit files in it

Install the Microsoft OneDrive app

If you prefer to work on your desktop, you can download the OneDrive desktop app. This will add the OneDrive folder to your File Explorer. When you move files to this folder, they’ll automatically be uploaded to OneDrive, and you can access them anywhere you go. You’ll even be able to remotely access any files stored on your computer even if you haven’t uploaded the files to OneDrive.

In this example we will install Microsoft OneDrive for Windows. OneDrive is also available for Mac OS X, but keep in mind that the Mac installation process will be a little different. If you have Windows 8.1 or later, you already have the OneDrive app on your computer, so you don’t need to download and install it. To install the OneDrive app:

Learn how to delete and recover deleted files

If your OneDrive files have been deleted, overwritten, corrupted, or infected with malware, you can completely restore OneDrive to an earlier time. Learn how to restore your OneDrive folder

  • Find your files and folders with smart search
    Access your Microsoft SharePoint or Microsoft Teams files on the web or in the mobile app without leaving OneDrive.
  • If you’re signed in to Microsoft 365, you can also find your files and personal OneDrive files shared with you using the Bing search engine in Microsoft Edge.
    Don’t panic! The search is for your eyes only. No one else will find your personal files unless you share a file with them. Remember, you control what others may see!

Learn how to find SharePoint and Teams files in OneDrive

  • Sign in to Microsoft 365 at
  • Select the app launcher icon and choose OneDrive.
  • Under Shared Libraries, select a site or team to open it. (If you don’t see the site listed, click More Libraries.)
  • See your SharePoint or Microsoft Teams files in the OneDrive mobile app
  • In the OneDrive app when you’re signed in with your work or school account, select Libraries .
  • Specify the name of the location and then the library where the files are located. (The site may be a team or group you belong to, and you may have to select Documents or another library to find files.)
  • Install a SharePoint site Microsoft Teams on your list
  • The order in which sites appear in your list depends on how often you interact with files on each site. If you want a particular site to always appear in your list, you can follow it.
  • Sign in to Microsoft 365 at
  • Select the app launcher icon and choose OneDrive.
  • Under Shared Libraries, select a site or team to open it. (If you don’t see the site listed, click More Libraries.)
  • At the top of the screen select Go to site.
  • At the top of the screen, select Do Not Follow and the text will change to Continue.

OneDrive backup and retention policy

  • OneDrive is backed up by Microsoft twice a day and backups are kept for 30 days.
  • Your OneDrive storage is deleted when your account is deleted or deauthorized (ie when you leave the University of Manitoba). However, the administrator can retrieve it within 30 days.

OneDrive for mobile devices

If you need to access your files on the go, OneDrive offers mobile apps for iOS, Android, and Windows Phone. While the mobile application allows you to view and upload files, you will not be able to edit or create new documents.

How you can protect your data

Here are some things you can do to help protect your files in the OneDrive app:

  • Create a strong password. Check your password strength.
  • Add security info to your Microsoft account. You can add information such as your phone number, an alternate email address, and a security question and answer. That way, if you’ve forgotten your password or your account has been hacked, we can
  • Use your security info to verify your identity and help you get back into your account. Go to the security information page.
  • Use two factor verification. This helps protect your account by requiring you to enter an additional security code whenever you sign in on an untrusted device. The second factor can be done through a phone call, text message, or app. For more information about two-step verification, see How to use two-step verification with your Microsoft account.
  • Enable encryption on your mobile devices. If you have the OneDrive mobile app, we recommend that you enable encryption on your iOS or Android devices. This helps keep your OneDrive files protected if your mobile device is lost, stolen, or someone gains access to it.
  • Subscribe to Microsoft 365. A Microsoft 365 subscription gives you advanced virus and cybercrime protection, and ways to recover your files from malicious attacks.

Onedrive is the kind of tool that once you start using it, backups become easier without much intervention. The app is an easy way to make your files accessible on any Windows device as a way to send data between devices and back up those files in case you lose them on your local system.

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